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Tournament Procedures

What to do when you want to host a tournament in 2020

What to do when you want to host a tournament.

Ten easy steps to help you!

Step one

Design your invitation – open this link for the templet. Tournament-invitation-template.   Email your invite to the PASA secretary so she can check it and then send it out to all PASA members. Remember you need to pay SAEF R10 for every horse entered into your tournament. Add this onto your entry fee and then pay it across to the PASA bank account. You also need to pay PASA R40 for every player who has entered into your tournament. Send the PASA secretary a summary of all the players and how many horses they are playing along with your proof of payment.

Step Two

Print and complete the tournament safety check list. The completed list must be emailed to the PASA secretary and to your provincial umpire – Tournament safety checklist

Step Three

Print the very helpful “To Do list” and delegate duties to the committee.  Open the Tournament to Do List

Step Four

Print Score sheets. Open the link for the Sections Score sheet – PASA-SECTION-SCORE-SHEET-Section

Open this link for the Team Score sheet –PASA-TEAM-SCORE-SHEET-team

Step Five

Know your SAEF horse rules, so your horse welfare officer can do his/her job correctly. Remember the new SAEF levy of R10 per horse.
Read the attached letters – PASA Tournament regulations (Welfare), PASA-Veterinary-Regulations & Amended playing-rules-horse-rules (1) . The horse vaccination card is attached should you need it – VACC CARD PDF

Step Six

When you get your entries in, check the handicaps against the national handicap list. A copy is on the webpage or request the latest handicap list from your PASA secretary. (She will know you well by now!!)

You will need to check if players are affiliated for the season.  If this is a social tournament you need to check with the PASA secretary how many social tournaments an unaffiliated player has already played in as they are limited. Unaffiliated players must pay the R80 levy on top of your tournament entries fees. This must be paid to PASA. If this player is not affiliated with SAEF they must go onto the SAEF webpage and get a temporary membership for the weekend. They must provide proof that this has been done.

PLAYERS MAY NOT PLAY MORE THAN THE ALLOCATED UNAFFILIATED TOURNAMENTS ALLOWED.

Read the rules from this link.  PASA-Playing-rules-for-non-affiliated-players

 

Step Seven

When doing the draw refer to the PASA Rule book. The different ways of doing a draw are clearly explained there.

  • Please remember to add your horse choice as per the article –  Amended playing-rules-horse-rules (1).
  • Must they play a sudden death?
  • Which games are to be played off handicap or scratch
  • You may want to make the tournament a turnabout.
  • The land owner may have special requests etc.
  • Please read –  pasa-Umpire-protocol (1) ,  for umpire options

Send the draw to the PASA secretary. To make her life easier please list the players entered

Under the clubs they are affiliated with on a page so she can quickly make sure all players are affiliated with PASA and SAEF.

Step Eight

After the tournament

Please will all provincial umpires, ensure all score sheets from club tournaments are sent to you for your analysis, plus cub umpires must keep copies with their club secretary .

Please ensure that clubs have suitable people at table duty, to ensure that the score sheet is filled out correctly.

Step Nine:

Please complete the Horse welfare summary and email it to the PASA secretary and to your Provincial Horse Welfare Officer and to Manfred Rohwer our PASA Horse Welfare Officer (all email addresses can be found on the Horse welfare page on this web site:

PASA-Post-Tournament-Horse-Welfare-Report-MR-1

Step Ten

Should there have been and incident, please complete an incident report. Especially where public liability could be involved or if there is going to be a disciplinary hearing. – INCIDENT REPORT FORM

All the best for your tournament, keep your sense of humour and be organized. The PASA executive are always there to assist you.